A. Assist current Board of Directors in an advisory capacity
B. Perform additional duties as required by the current Board of Directors.
III. The Vice President shall have the following duties:
A. Perform the duties of the President in the absence of the President.
B. Serve as the parliamentarian at all meetings.
C. If the President is unable to complete the elected term of office, serve
as President for the balance of the unexpired term.
D. Shall serve as Membership Chairperson, receiving all membership
applications and maintain a complete list of members data required in a database. The Vice
President, with the help of the BOD, shall promote a membership renewal campaign by posting
notices on the bulletin boards, mailing, and/or emailing to the membership.
IV. The Secretary shall have the following duties:
A. With contribution from any Director, organize Agenda for all meetings and
record a written record of all meetings, to include monthly BOD, General and Annual
Meetings. Distribute monthly BOD meeting minutes to all Board members no later than 14 days
aŌer the said meetings. Distribute the General and Annual meeting minutes to all members of
the DLC no later than 14 days aŌer the said meetings. Maintain and keep safe all meeting
records.
B. Serve as corresponding secretary for DLCKP as requested by the President
or the BOD.
C. Prepare ballots and other necessary documentation for the use of Directors
and members.
D. Perform such other duties as assigned by the President or by the BOD.
V. The Treasurer shall have the following duties:
A. Be entrusted with, and have custody of, all funds of DLCKP and keep and
maintain an accurate record of all receipts and expenditures.
B. Deposit and disburse funds of the DLCKP.
C. Sign all checks and other evidence of payment by DLCKP at the direction
of the BOD.
D. Obtain the signature of the President, or the Vice President in the
absence of the President, on all disbursements in excess of Five Hundred ($500).
E. Establish and maintain accounts in such financial institutions as directed
by the BOD.
F. Present financial reports to the BOD and to the members as directed by
the BOD. An annual financial report shall be made available to the members no later thanFebruary 15 for the prior fiscal year.
G. Prepare, subject to approval by the BOD, a budget for the following fiscal
year.
H. Ensure that the organization retains its non-profit status with the State of
Florida.
I. Make sure liability insurance is in effect annually.
J. Assist the Vice President in depositing and recording the membership
fees collected.
K. Invest funds as directed by the BOD.
L. Order equipment and materials as directed by the BOD, such as annual
dog membership tags.
M. The Treasurer’s records shall be audited annually prior to February 1 each
year, by a third party possessing qualified financial experience.
N. Perform such other duties as assigned by the President or by the Board of
Directors.
ARTICLE 7 – ELECTION OF EXECUTIVE DIRECTORS
I. Nominations and Election Committee
A. The DLCKP Board of Directors shall annually appoint an Election
Committee, consisting of a minimum of two (2) to three (3) DLCKP members, along with one Board Member, to help oversee the Election process up to and including countjng the votes at the Membership’s Annual Meeting. The BOD will accept Nominations for open Board positions via email, verbally, or written from any KP resident and DLCKP member who is in good standing. Only members may be nominated for any elected office.
II. Elections
A. Elections of Executive Directors shall be by secret ballot. Only Members
shall be permitted to vote, electronically, in person, or by absentee ballot. See Article 8 –
Voting. The nominee receiving a majority of votes shall be declared as elected to that office.
III. Vacancies
A. All vacancies in elected positions shall be filled by appointment by the
remaining Directors, except that a vacancy in the office of President shall be filled by the Vice President. In the event of a vacancy in the offices of both President and Vice President, any person appointed by the Board of Directors to fill a vacancy shall serve until the expiration of the term, or until the next Annual Meeting of the membership, whichever occurs first. Any person elected by the remaining Board members to fill a vacancy shall serve until the expiration of the original term.
ARTICLE 8 – VOTING
Each member household shall have one (1) vote and only members in good standing can vote. It is preferred to have Members attend the November Election Meeting, however, if unable to attend, the Absentee Voting Procedure must be followed as outlined below.
I. Voting Process and Procedure
A. All ballots must contain the following information to be valid:
- Member name with their dog’s name and tag # (this is to ensure
only DLCKP member household is voting). - The list of all nominees for the contested offices with a line beside
each name on which a vote may be marked. - If applicable, item or items being voted on, and a
statement or explanation of the item or items being voted on, with a FOR or AGAINST response line where the member/voter may indicate their choice.
B. Ballot form will be emailed to members with an email address. Paper
ballots will be available at the Annual Meeting for any member attending the meeting who does not have an email address, and ballot may be completed at the Annual Meeting.
C. Members with email addresses are responsible for returning their
electronic ballot form.
II. Absentee Voting
A. Any member who is unable to attend the Annual Meeting and who does
not have an email address for electronic voting, must contact a member of the Board of Directors to request an Absentee Ballot form to be mailed to them.
B. Absentee Ballot form must contain the following information to be
valid: member name with their dog name and tag #.
C. Absentee Ballots must be returned five (5) days prior to the November
Election Meeting.
D. Members are responsible for returning their ballot form.
III. Counting of the Election Ballots
A. A random selection of 1 or 2 members attending the meeting, along with
the Election Committee, shall at the meeting count all ballots including absentee ballots.
B. AŌer all the votes have been counted and verified to be DLCKP members,
the final results will be announced at the Election Membership Meeting.
ARTICLE 9 – MEMBERSHIP
I. General Membership
A. Membership is open to all residents and property owners of Kings Point in
good standing, upon payment of the DLCKP member dues in accordance with Article 10 – Dues.
B. Membership is by paid household, not by individual or the number of
dogs in the household.
C. Each year, a new dog tag will be issued to each dog registered by its
owner upon payment of the annual club dues. The tag must be visible while visiting the park, either on the dog’s collar, harness or leash.
D. Each year, Members are required to have their dog(s) inoculated for
rabies, and proof of such inoculations must be provided at the time of membership registration nd annual payment. Members are also required to provide updated rabies inoculation certifications upon expiration of rabies certificate.
E. Visiting guests (or their dogs) of DLCKP members shall be permitted in the
park at the discretion of the Executive Committee.
F. While at the park, DLC members must show their Kings Point ID if
requested.
G. Memberships expire December 31st of each year.
H. The membership year is January 1 through December 31. Dues shall be
payable by December 31 of each year. Members whose dues remain unpaid as of January 31, will be removed from the membership.
I. Annual membership fees are not refundable.
II. Auxiliary Membership
A. Defined as a Kings Point Resident or property owner without a dog, and
would like to be involved with the DLCKP club. Auxiliary members would follow the same rules and By-Laws as a general membership, and would be allotted the same benefits as general membership to include running for an open Director position if desired.
III. Membership Suspension
A. Any member or a member’s dog may be suspended from membership in
the DLCKP for cause. Suspension of park privileges shall be done only by a majority vote of the Board.
B. Procedure – A club member who recommends the removal of another
member or member’s dog must submit the request in writing to the BOD. Cause for removal shall include, but not be limited to, disruptie behavior of the member or their dog(s); failure to abide by the rules and regulations of the dog park, destruction of park property, etc. Incident Reports are available on the DLCKP website, any Board Member, and the DLCKP Facebook page. - The Incident Report must clearly state the reason(s) for the proposed action.
- The Incident Report must be signed by the member bringing the action, and, if available, any witnesses to the incident,
- The letter must be signed by any other members of the club, if available, witnessing the behavior being reported.
C. Depending on the severity of the violation(s), the BOD may elect to issue
a verbal warning before inititing membership suspension.
D. Member Suspension Notification: - No later than 10 business days aŌer receipt of complaint, the Compliance Committee shall convene a special meeting with the member under consideration
for suspension to review the complaint. The Board, or Compliance Committee, shall notify the member at least 3 days prior to the meeting date. The member will be allowed time to present evidence as to why suspension or termination shall not take place. A majority vote by the Board will be necessary to invoke suspension. If membership is suspended or terminated for violation of the rules, there shall be no refund of any membership dues.
E. Membership Reinstatement - At the end of the suspension period, the suspended member may
reapply by letter to the DLCKP Board for reinstatement for themselves and their dog. The Board will make a final decision on the member/dog reinstatement.. The reinstated member shall be required to pay the current year’s dues, if not currently paid. - President Report
- Vice President Report
- Secretary Report
- Treasurer Report
E. Director Reports
F. Old Business
G. New Business - Fundraisers
- Membership
- Park Maintenance
- Education
- Compliance
ARTICLE 13 – FINANCIAL
I. Each year the Board shall prepare a budget based on:
A. Estimated miscellaneous income
B. Estimated total income from annual membership fees
C. Estimated DLCKP expenses
D. Estimated cost for park improvements
II. The Budget shall be presented to the membership at the November meeting for
their approval for the following year’s projected budget. A majority affirmative vote of members present shall approve the projected budget.
III. The annual membership fees shall cover the club’s opertional expenses. The fee
amount shall be recommended by the Board each year and submitted to the membership during the November Annual Meeting. A two-thirds (⅔) affirmative vote of members present shall approve any fee change.
IV. Failure to adopt a new annual budget or membership fee shall result in the
continuance of the budget and fee for the following year.
V. The Treasurer shall prepare a financial statement listing the assets and liabilitikes
and the financial statement shall be made available to the Board.
VI. The BOD may authorize expenditures during the calendar year as long as they do
not exceed the total budgeted expense for that year.
VII. Request for reimbursement for Board authorized expenses incurred by a member shall be submitted to the Treasurer for payment. Any checks in excess of $500 must be signed by two Board members.
VIII. The Treasurer shall draŌ, sign, and forward DLCKP checks and or electronic
payments to the payees for expenditures authorized by the Board. In the Treasurer’s absence, the President shall draft, sign and forward such checks or electronic payments.
IX. Special assessments may be required during the course of the year as
determined by the Board. In this event, a Special Membership Meeting will be called by the President to vote on the matter.
ARTICLE 14 – COMMITTEES
I. All committees of this organization shall be appointed by the Board of Directors
and their term of office shall be for a period of one year or less.
II. The committees/volunteers and their activities shall include and not be limited
to:
A. Membership
B. Event and Fundraising
C. Education
D. Park Maintenance E. Compliance
ARTICLE 15 – NON-RESIDENT
Membership is limited to up to 10 non-Kings Point residents from Sun City Center.
ARTICLE 16 – SANCTIONED CLUBS RESPONSIBILITY
TO FACILITIES MANAGEMENT
I. Annually, the BOD must provide to the Facilities Management Company the
following documents:
A. List of Club Directors, their term, election and address within 10
business days of the election of new Executive Directors
B. Club By-Laws
C. Documentation of membership records
D. Voided check from the Club bank account and a bank statement in
the Club’s name
II. On an on-going basis, the following must be provided to the Facilities Management
Company within 10 business days of each function where admission or fee was charged.
A. Special Events Profit/Loss Statement
B. Receipts and contracts of any expenses over $100 for each
function
ARTICLE 17 – AMENDMENTS OF THE BY-LAWS
I. Amendments to these By-Laws shall be adopted by two-thirds (⅔) vote of the
members present at the General or Annual Meeting. Members shall be given written notice of the By-Law changes prior to the meeting. Upon approval by the members, the By-Laws shall become effective.
II. These By-Laws and all amendments or additions thereto shall not become
effective until approved.
These By-Laws were adopted and approved on __01/23, 2025
(Vice President’s Signature) (Vice President’s Printed Name)
(President’s Signature) (President’s Printed Name)
One signed copy is to be sent to the Amenities Management Company in the KPCH Business
Office
Revised 01.23.25